Mini-Mission Registration Step 2

Status

Step 2: Finalizing Your Mini-Mission

After your organization’s Authorized Official signs the contract, you will be emailed Step 2 of the registration process. Please complete Step 2 at least three weeks before your mini-mission begins.

Before completing Step 2 you must:

Review slides from the required training, “Preparing to Host a Mini-Mission.”
Prepare a Student Information Spreadsheet with participant details.
Finalize your schedule — include dates, times, locations, and a brief description of planned activities. Be ready to upload this document.
Collect complete W9 forms with "wet" signatures for the lead and assistant instructor if you are requesting stipends. You should also confirm home mailing addresses. This is where the checks will be sent.

At least two weeks before your camp begins, you should collect signed copies of the following:

Risk and Release Forms
NASA Media Release Forms (optional)

If you already have these forms, please upload them now. If you haven’t collected them yet, we will email a reminder and request them two weeks before your camp start date.

What happens next?

Once you complete Step 2 of your application, we’ll mail your mini-mission materials.

Lead Instructor Name

First

Last

Lead Instructor Email

Lead Instructor Phone

Please confirm the mini-mission you will lead:

We can offer additional training sessions for instructors on specific aspects of the mini-mission activities or who need additional help. If you would like to request an additional training session, please describe your needs (e.g. which parts of the lessons would you like help with). Also, please indicate the days and times you are most likely to be available.

Confirm Shipping Address

Please confirm the shipping address for mini-mission supplies. Someone must be onsite to sign for the packages when it arrives.

This does not have to be the same location where the mini-mission will be held. We are not able to ship to PO Boxes.

Shipping Address 1

Shipping Address 2

Shipping City

Shipping State

Shipping Zip Code

FedEx will require a signature to deliver supplies. Please let us know if there are dates you are planning on NOT being at the above address due to a vacation or other extended event.

What is the starting date of your mini-mission?

What is the ending date of your mini-mission?

Please upload a schedule that describes the dates and times of your mini-mission and a short description of the planned activities

Click or drag a file to this area to upload.

Please upload the Student Information Spreadsheet:

Click or drag a file to this area to upload.

Please confirm the number of student attending your mini-mission:

Please select the activities from the Artemis ROADS Mini-Mission that you need supplies for (only select activities that appear on your agenda):

Please select the specific Rover Development and Surface Navigation items you plan to use.

Lego SPIKE Robots, one per team
Moon and yellow path Lego practice mats, one per team
Rulers, one per team
Protractor, one per team
Colored delivery target printouts or full map, one or two sets
Colored blocks (delivery packages)
Lunar tunnel segments, one or two sets

Please select the activities from the ROADS on Icy Worlds Mini-Mission that you need supplies for (only select activities that appear on your agenda): (copy)

MM5: Limits of Life
MM6: Remote Sensing
MM8/MM9: Rover build/Programming and Robotics

Please select additional materials you would like to request

Lanyards, one per student
T-shirts, one per student if sizes are provided on student information spreadsheet
Tie-Dye Supplies, one per ~10 students

Please confirm the primary age group for students participating in your mini-mission

Upper Elementary (3-5)
Middle School (6-8)
High School (9-12)
Mixed

Please indicate whether you are requesting stipends to support your mini-mission.

I am not requesting stipends for a lead or assistant instructor.
I am requesting stipends for a lead instructor only.
I am requesting stipends for a lead and assistant instructor.

Upload W9 Forms

W9 forms are required for any individual requesting a stipend. They are mandatory for CWU to report payment to the IRS. Please ensure all W9 forms are complete (w/ address, "wet" hand signature, and social security number) before uploading it. Digital or typed signatures cannot be accepted.

Please upload the lead instructor's W9 form (if requesting stipend)

Click or drag a file to this area to upload.

Confirm Lead Instructor W-9 and Shipping Address

Please enter the exact address listed on the lead instructor’s W-9 in the fields below. This should be a home address. We will mail the stipend check to this address.

Lead Instructor Street Address

Lead Instructor City

Lead Instructor State

Lead Instructor Zip Code

Please upload the assistant instructor's W9 form

Click or drag a file to this area to upload.

Confirm the Assistant Instructor W-9 and Shipping Address

Please enter the exact address listed on the assistant instructor’s W-9 in the fields below. This should be a home address. We will mail the stipend check to this address.

Assistant Instructor Street Address

Assistant Instructor City

Assistant Instructor State

Assistant Instructor Zip Code

Risk and Release and NASA Media Release Forms

At least two weeks before your camp begins, you should collect signed copies of the following:

Risk and Release Forms
NASA Media Release Forms (optional)

If you already have these forms, please upload them now. If you haven’t collected them yet, we will email a reminder and request them two weeks before your camp start date.

Before uploading these forms, please alphabetize each form by last name into a single pdf using a program like https://www.adobe.com/acrobat/online/merge-pdf.html.

Risk and Release Forms

Click or drag files to this area to upload. You can upload up to 50 files.

NASA Media Release Forms

Click or drag files to this area to upload. You can upload up to 50 files.

Mini-Mission Registration Step 2

Step 2: Finalizing Your Mini-Mission

Step 2: Finalizing Your Mini-Mission

What happens next?

Confirm Shipping Address

Upload W9 Forms

Risk and Release and NASA Media Release Forms

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